Google Workspace News

An Introduction to Google Workspace: Boosting Collaboration and Productivity

Imagine a world where you can effortlessly collaborate, communicate, and create with your team, regardless of where you are. Well, that’s precisely what Google Workspace offers. In this article, we will delve into the intricacies of Google Workspace, a powerful suite of productivity tools that can revolutionize the way you work. So, let’s dive in and discover the wonders of Google Workspace!

Understanding Google Workspace: A Comprehensive Overview

Google Workspace, formerly known as G Suite, is a cloud-based productivity suite developed by Google. It encompasses a range of applications, including Gmail, Google Drive, Google Docs, Google Sheets, Google Slides, Google Calendar, and many more. Designed with the aim of enhancing collaboration and productivity, Google Workspace provides a seamless environment for teams to work together, share information, and accomplish tasks more efficiently.

Key Features of Google Workspace

1. Gmail: With Google Workspace, you can enjoy the benefits of a professional email service powered by Gmail. It offers a personalized email address, ample storage space, advanced spam filters, and an intuitive interface that makes managing your inbox a breeze.
2. Google Drive: Say goodbye to the hassle of physical storage devices. Google Drive allows you to store your files, documents, photos, and videos securely in the cloud. It provides generous storage space and enables easy file sharing and collaboration with colleagues.
3. Google Docs, Sheets, and Slides: These powerful applications within Google Workspace enable real-time collaboration on documents, spreadsheets, and presentations. Multiple team members can work simultaneously on the same file, making it effortless to brainstorm ideas and create impactful content together.
4. Google Calendar: Stay organized and manage your schedule effectively with Google Calendar. It offers features such as event scheduling, reminders, shared calendars, and integration with other Google Workspace apps. Never miss an important meeting or deadline again.

Benefits of Google Workspace for Businesses

Google Workspace offers numerous advantages for businesses of all sizes. Let’s explore some of the key benefits that make it an indispensable tool:

1. Enhanced Collaboration: Google Workspace promotes seamless collaboration within teams. Whether you’re working on a document, spreadsheet, or presentation, multiple team members can contribute simultaneously, eliminating version control issues and streamlining the workflow.
2. Effortless Communication: With Gmail as the backbone of Google Workspace, you can communicate efficiently through professional email accounts. Integration with Google Meet allows for smooth video conferencing, fostering effective communication among team members, regardless of their physical locations.
3. Improved Productivity: The suite’s intuitive interface and user-friendly features enable users to work faster and smarter. With real-time editing, easy file sharing, and robust search capabilities, Google Workspace empowers individuals and teams to accomplish tasks more efficiently, boosting overall productivity.
4. Seamless Mobility: Google Workspace is cloud-based, meaning you can access your files and work on any device with an internet connection. This flexibility allows for seamless mobility, empowering you to stay productive even while on the go.

Getting Started with Google Workspace

Getting started with Google Workspace is simple. Follow these steps:

1. Visit the Google Workspace website and select the plan that suits your needs.
2. Set up your domain or link an existing domain to Google Workspace.
3. Create user accounts for your team members, providing them with professional email addresses.
4. Customize your Google Workspace settings to align with your organization’s requirements.
5. Begin exploring the suite’s applications, such as Gmail, Google Drive, and Google Docs, and start collaborating with your team.

In this post, we will learn how we can apply the Google Workspace promo code to receive a 10% discount during the first year.

Step 1 – Create or login to your Google Workspace account

The first step would be to create a Google Workspace FREE account in case you don’t have one, and if you already have one, go to the Google administrator at https://admin.google.com to sign in to your Google Workspace account and enter your login information. The first time you sign in you’ll be asked to agree to the Terms of Service and Privacy Policy agreement. If you agree, click “Agree” and proceed to the next page.

Step 2 – Get a Google Workspace promo code

In order to apply a discount coupon, you must first get a Google Workspace promo code. So, on this page, fill in the form to receive it immediately. In this video everything is explained step by step:

Step 3 – Apply the Google Workspace promo code

Now that you have it, it’s time to apply the promotional code. To do so, you have to open your panel and click on the billing icon. As shown in the image below.

In the billing section, Google Workspace will tell you how many days you have left in your trial. Simply ignore it and click on Configure Billing.

From here you can change the plan from Business Starter and Business Standard, choose the type of account you prefer and finally you will see the billing section.

Click on the Promotional Code section and copy and paste yours and press Enter .

If you see a notice like “10% off every month for 12 month(s) if the minimum monthly bill is $1.00” it simply means that your promotion code has been applied correctly.

Finally, complete your order and you’re done.

Through these links, you can try a few days of Google Workspace FREE and if you like it you can also get a Google Workspace promo code of 10% discount during the first year:

Can the Google Workspace administrator access your emails without knowing your password?
I’ve been asked several times if it was possible to view user emails, so I did my research and tested if it was actually possible. Google allows Google Workspace administrators to monitor and audit user emails. An administrator can use Google Vault, content compliance standards, the Audit API, or email delegation to view and audit user emails. G Suite administrators are advised to consider local laws before conducting email audits on their users’ mailboxes.
In this article I will show you how you can get a bcc copy of your users / employees’ emails without knowing their G Suite password.

You must be a G Suite administrator, and you must use the G Suite Basic, Business, Government, Education or Enterprise edition as it does not work for the free version of Gmail.

You will see how being a G Suite Administrator you can obtain a copy of the emails sent and received by your users without knowing their passwords or without putting them in their mailboxes.
Note ..: This option is primarily intended for auditing, you should take into account the legislation and policy of your country before attempting this method of accessing your users’ emails.

Scenario:

For auditing purposes, you want to track incoming and outgoing email messages (including domain ones) from one or all Google Apps users, without asking or changing their password or proposing a forwarding rule on their mailboxes. .

Solution explanation:

To achieve this, you will create a server rule in G Suite (formerly Google Apps) that you can apply to a user, or to an OU or even to all users.
This rule establishes that any message containing @ yourdomain.com in the message header will send its copy to the ID you define …
System Requirements :

This solution will only work with the Basic, Business, Education and Government edition of G Suite (Google Apps), and not the free edition

STEP 1 – ACCESS TO THE G SUITE CONTROL PANEL

To achieve this, we need to access the G Suite administration console.

I assume you have admin permission to perform this task, if not you have to become G Suite Administrator or Delegated Administrator.

STEP 2 – NAVIGATE TO THE APPS

Once you’ve logged into the Google Workspace Control Panel, click the APPS icon in the Control Panel.

Click Apps in the G suite dashboard
Navigate and click Gmail

STEP 3 – GO TO GMAIL

As we are going to apply a server side to our Gmail application, which will give us a bcc copy of all emails sent and received from our users

Click on the GMAIL icon

STEP 4 – CLICK ON THE ADVANCED SETTINGS

The rule we want to apply is a part of Gmail’s advanced settings, go ahead and click on it

Click Advanced Settings in the Google Workspace admin console

STEP 5 – SELECT THE ORGANIZATION UNIT

If you want to receive a copy in bcc format from all users in your domain, you can select the main organizational unit.

If you want to apply it to a specific role, such as sales or accounting, or even just a few users, you can create a new organizational unit and place the necessary users in it.

After selecting the correct organizational unit, scroll down to find “Content Compliance” and click “Configure”

STEP 6 – DEFINE THE SCOPE OF THE RULE

It is recommended to add a description for your rule to ensure that other administrators of your domain can refer to it and understand the purpose of this rule in its absence.

Select the emails you want to get as bcc for users, you can select any or all including incoming, outgoing, sending or internal receiving, for the sake of this example I’m only considering incoming and outgoing ones.

STEP 7 – DEFINE THE EXPRESSION

Let’s define our condition, think of it as an IF / ELSE statement:

Select “If any of the following items match the message”
Click “Add” to add a condition statement
Click on “Advance content”
The location should be “Full heads”
The match type must be “Contains text”
The content must be “yourdomainanme.com” (you need to change your domain name.com to your real domain name)
Save your condition

Explanation: In this step, we have created a condition (IF statement) that indicates if “@ yourdomain.com” is in the message header, then match the condition, now if your users send or receive the message through your corporate id, @ yourdomain.com will surely be there in the headers as it is not possible to send / receive without it from / to your corporate id, however if your requirement is a bit complex you can also use regex expressions to define your criteria .

STEP 8 – WHO SHOULD RECEIVE BCC?

Scroll down and click “Add more recipients.”
Click Preview
Check the box “Change the recipient of the envelope”
Select “replace envelope container”
Enter the email ID where you would like to get a copy of the Bcc.
Scroll down and follow the next step in this article

STEP 9 – PREPARE THE TOPIC (RECOMMENDED)

In this step, we will define a way to separate these emails from the regular ones, so that you can easily identify them and filter / tag them if necessary.

Click on “Prepare for Business”
Add anything you want to add to the subject of these BCC emails, for example {{BCC}}
Now, all these cc copies that you will get will have {{BCC}} in front of the subject, which will help you filter in Gmail and put them under a label / folder.
Save changes

STEP 10 – DONE!

Congratulations, now you will get a bcc copy of your users in the mailbox you put in your condition as shown in the example above

Google Workspace USER EMAIL AUDITING FAQ

Here are details on some additional ways a G Suite administrator can monitor and audit user emails. If you can’t find the answer, feel free to ask in the comments below.

Are there more ways the Google Workspace admin can access my emails?

G Suite Admin cannot directly access users ’emails, however, Yes, you have the following options to look at users’ emails:

(I) Google Vault:

G Suite has different plans, and one of them is called “G Suite for Business” which comes with an application called “Google Vault”, which keeps a copy of all user emails, chat log, group messages , files in Google Drive and Team Drive.

So even if a user deletes their email or a file in Google Drive, they can access Google Vault as an administrator and search the user’s emails.

Please note: The solution to access your users’ email will not work with the G Suite Basic plan, as Google does not make copies with it.

(II) Email delegation:

G Suite offers an email delegation feature where a user can delegate their Gmail mailbox to someone, this is usually done by a user, however the G Suite Admin can also do it through the Gmail API without users being realize.

Note: Although G Suite Admins can configure email delegation behind the scenes, if you are a user you can go to the delegation settings (Gmail -> Settings -> Accounts -> Grant access to your account) and check if your account is delegated to someone and you can also delete the delegation.

(III) Google Workspace content compliance rule:

G Suite Admin can also set up a rule in the admin console to activate a bcc copy of all user (or required) emails, and this solution works with all G Suite paid plans.

(IV) Google Workspace Admin Audit API:

In case your requirement is not met by the above solutions, you can consider putting a custom solution based on your needs with G Suite Email Audit API. You don’t need to start from scratch here either, if you know a little about Google Apps Script, you can use this OAuth 2 library to easily use the Audit API within Apps Script.

Can I access my Google Workspace user as an administrator?

NO, you cannot access any of your G Suite user accounts even if you have super administrator rights.

The only way to do this is to first reset the user’s password and then use it to access the user account, but the user can easily find out as they will not be able to access with the old password.

So if you are a G Suite admin and really want to monitor your users’ emails, consider the solutions mentioned above.

Is it legal or ethical for the Gmail Administrator to read users’ emails?

I’ve been working with G Suite partners and all of my employers use G Suite (formerly Google Apps) for email and collaboration.

I have this same question, and after asking some of my employers and googling, I honestly don’t have a clear answer on it.

Some people say that when you work for a company, it is assumed that you are using the assets of the company and that they retain the rights to investigate anything if necessary.

Also, as I am not a legal expert, I will not comment on it, but if you are a user, feel free to read your employment contract, look at the laws of your state and / or country, or even contact your employer to ask. .

I’ve seen cases where, due to a legal investigation, G Suite administrators have put the user’s mailbox on legal hold (in Google Vault), so if you’re a user regardless From the G Suite, my recommendation would be to use your Gmail assuming your employer can access your emails.

Through these links, you can try a few days of Google Workspace FREE and if you like it you can also get a Google Workspace promo code of 10% discount during the first year:

Type of plan: Business Standard ($12 month – 2TB – Similar to old G Suite Business)

Follow these steps to get a Google Workspace Business Standard promo code and apply :

STEP 1 – Sign up for Google Workspace (If you register from this link you can get some additional FREE days) .

STEP 2 – Get Google Workspace Business Standard promo code in this button and apply  .

If you have any questions, you can leave your comment in the chat on the website or in Youttube video .

Or fill out the form. If you leave your email address for us we will send you the instructions, but if you do not want to give your email you will get your new and personalised discount coupon immediately.

If you have any questions, you can leave your comment in the chat on the website or in Youttube video .

Type of plan: Business Starter ($6 month – 30GB – Similar to old Basic) and Business Standard ($12 month – 2TB – Similar to old Business)

You have here a video with all steps of How to get a Google Workspace promo code and apply :

Why not customize your Google Workspace settings with a corporate logo?
In this guide, I’ll show you how you can add your business record to your G Suite that is visible across all G Suite services.

1 – Sign in to the Google Workspace console

First, sign in to the Google Workspace admin console if you haven’t already.
To log in, go to https://admin.google.com and enter the administrator username and password.

2 – Click on “Company Profile”

After logging in, click on “Company Profile” from the available options.

3 – Click on “Personalization”

So you will see a list of different options on this page, but you just have to go to the head and click on “Personalization” to upload your custom logo.

4 – Upload your logo

On this page you can upload your own business or personal logo to replace the Google Workspace logo.
Google is very specific about the size of the logo. Make sure your logo size is 320×132 pixels. And that is less than 30 kbs.
Tip: You can use Canva to create a logo for yourself or your business.
Choose the logo file on your computer to upload and click Save.
Upload the new logo file to G Suite

Now your logo is uploaded!

After uploading your logo, you are all set! You can review the G Suite services, such as the Google disk, and you will see that your logo has replaced the Google logo itself.
So that’s all.

Troubleshooting and FAQ

Frequently asked questions and answers about customizing with the custom G Suite logo

What is the recommended size and format for the G Suite logo?

Google recommends that the G Suite custom logo be 320 * 132 pixels.

Although you could also upload a smaller size, but it can look blurry when Google tries to stretch it.

So ideally you should use the recommended 320 * 132 pixels.

Also, you should make sure that the size of your custom logo is less than 30 KB.

G Suite logo size format-:

When it comes to uploading your custom company logo to G Suite, Google only supports .PNG and .GIF files.

Can we have our own Google Workspace company logo?

Absolutely, you should be able to upload your custom G Suite company logo until such time as you follow Google’s logo size and format requirements.

How can we change our custom Google Workspace logo?

Changing the G Suite logo is pretty easy, just follow the same path you followed when uploading your initial logo:

Access your G Suite admin console.
Go to Accounts -> Company Profile -> Personalization.
Here, click “Select file to upload” to upload your new logo.

Finally, save the changes.

Note -: Sometimes your new logo takes a while to appear, it reverts to a while if it doesn’t appear right away.

Our custom Google Workspace logo does not appear, what should we do?

Normally, uploading your own logo to Google Workspace is a fairly straightforward process, and I’ve had a problem, but just in case you don’t see your logo, please consider following-:

1. Make sure you have followed Google’s recommendation on the size and format of the logo explained above.

2. You should see your logo in “Custom Logo” in the G Suite admin console, once you upload it, if you don’t see it here after uploading it, there is something wrong, you can try clearing the cache and the cookies.

3. If you see your logo under the “Custom Logo” radio button, but not in end-user applications (eg Gmail, Google Drive, etc.), then allow it to be reflected sometime.

Google says it can take up to 4 days for the newly uploaded custom logo to appear in G-pack apps.

Also, make sure your logo doesn’t include Google, Gmail, or any other Google-owned logo.

Does Google offer a logo maker?

No, Google does not offer a logo creator for the G Suite, but you can use any application you want.

Some of the best known are Photoshop, Canva, etc.

Through these links, you can try a few days of Google Workspace FREE and if you like it you can also get a Google Workspace promo code of 10% discount during the first year:

Some of our customers have problems applying the Google Workspace promo code to their accounts. So I want to tell you that there are a few steps you should take before applying it to your account.

So please read this article carefully before requesting a promotional code from us. This way you can avoid any mistakes.

Code Has Already Been Used

This error means: “The promotion code you entered has been used before”.

If you receive this type of error, it means that the promotional code has already been used by someone else. These are single use discount coupons per person and domain, so if you need more you can request a Google Workspace promo code in this form or in the web contact form and you will receive it immediately.

Applying Wrong Country Code

The error means: “The promotion code you entered does not apply to your country/region”.

This error means that you are trying to apply the Google Workspace promotional code in a different country. As you know, Google Workspace promo codes are unique to each country. For example, if you have a Google Workspace promo code for the USA and want to apply it to your Google Workspace account in Spain, it simply doesn’t work. Therefore, you need to apply for a Google Workspace promotional code for Spain to get a 10% discount for the first year.

Go to the Google Workspace administration console – Billing – Select the purchase options – Select the correct country and finally apply the code.

Google Workspace currently only gives promotional discount codes for these countries:

Europe

Spain, Belgium, France, Germany, Ireland, Italy, Netherlands, Portugal, United Kingdom and United Arab Emirates .

America

Argentina, Brazil, Canadá, Chile, Colombia, Mexico, Peru, United States and Puerto Rico .

Asia

Australia , Hong Kong , India, Japan , New Zealand , Singapore , Indonesia , Malaysia , Philippines , South Korea , Taiwan and Israel .

You can check the updated list of countries on the form to get Google Workspace promo code .

Wrong Google Workspace Code Type Error

The error you get: “The promotion code you entered is not valid for the selected product”.

There are two types of Google Workspace promotional codes, basic and business . So make sure you are applying the correct type of promotional code or else you will not get the benefit from the discount.

How can I confirm if a promotional code has been correctly applied?
There are two ways to check if the code has been correctly applied to your account. First, you can see a confirmation message after using the code.

The message you see: “10% discount every month for 12 month(s) if the minimum monthly bill is $1.00”.

The second way to check is to see the status of your subscription in the Billing section.

Through these links, you can try a few days of Google Workspace FREE and if you like it you can also get a Google Workspace promo code of 10% discount during the first year:

Google Workspace proven tips to save up to 75%

Let’s share everything I learned and if you use these tips as it is shown you can save around 20 – 75%, depending on our scenario.

Start with a 10% Google Workspace PROMO CODE for new customers

Let’s start with a 10% easier guaranteed savings assuming you’re a new customer with Google Workspace promo code .
Don’t stop at just 10%, I recommend you read 9 more ways below to further reduce your recurring costs.

Switch to annual plan ( Check and save 17% more )

If you’ve been following so far, you have 14 trial days + use the Google Workspace Promo Code and get a 10% discount.
Now you’re confident that Google Workspace can help you be productive and collaborative with its innovative cloud-based tools such as Gmail, Google Docs, Google Drive, Google Calendar, Google Meet and Chat, Google Sites, Google Vault along with management controls.
Then it’s time to consider switching to an annual plan, as it includes 17% additional savings over the Google Workspace promotion code than flexible plans.
Below, I’ve highlighted the pros and cons of Flexible and Annual (Monthly vs. Annual) plans that should help you decide what’s best for you.

ANNUAL VS. MONTHLY PLAN

ANNUAL PLAN
Approximately 17% more savings on Google Workspace promotion code
No hassle of making (or tracking) monthly payments
Try to treat Google Workspace as your long-term email system and inspire it to get the most out of it.
You’re locked up for a year, so if you buy 10 licenses and two of your employees leave, you can’t ask Google to refund the payment to 2 users, you only have the option to give new employees once they join.

MONTHLY PLAN
Pay on-the-fly, monthly billing cycle, increase or decrease licenses monthly as needed
Not blocked, in the worst case scenario, if you want to stay away from Google Workspace , you are only responsible for the payment for that month (monthly bill).
Expensive: you will end up paying 17% more than the annual plan
You’ll be more likely to consider other systems as you listen, when you know you can unsubscribe at any time, which could affect your productivity.

Go monthly
If you have a high dropout rate, and there is a substantial gap in the number of employees leaving and joining.
If you’re buying it just to look professional (and not for your business) like yourname.com, opt for a monthly plan.

Go annual
If yours is an established business (regardless of size), go to the annual plan.
If you are a type of person or company that is excited to hear about new technologies or systems, opt for an annual plan, as it will completely stop your jump (at least for a year).

More users, more savings

Companies that have more users on their computer save more. The Google Workspace promotional code allows you to save 10% off per user, that means that if you have a team of 10 users, you can save 10 times more with the promotional code . You can get an idea in this table where we put several examples of Plan, Users, Duration and their corresponding discount.

Google Workspace Prices

Multiple business – Smart way

CONSOLIDATE MULTIPLE BUSINESSES (DOMAINS) UNDER ONE ACCOUNT
Let’s take a scenario, you run 3 small businesses, each business has its own website, now you need 3 email addresses to interact with potential customers and customers of these businesses.
Instead of going with the usual way of buying 3 Google Workspace licenses, let’s see how playing a little smart here can save us 75% over the 20% we’ve already saved with the Google Workspace Commercial Promotion Code.

USUAL WAY
Register 3 domains
Buy 3 licenses and pay $18 per month ($6/month * 3 licenses, one on each domain)
Create 3 gmail addresses (one for each domain)
Switch from one side to the other in all 3 to check and reply to emails

Google Groups

We’ve seen how companies go crazy when they create usernames without taking advantage of Google Groups, although a little less with the Google  Workspacepromotion code, but it will still increase their recurring expenses.
It’s not uncommon to see some users creating pages like info@yourdomain.com sales@yourdoamin.com wasted their hard-earned money each month, as Google Workspace prices are recurring.
Well, that’s fine, because they are experts in their business and not Google Workspace, but what if a little learning can help you save a considerable amount of money?

Google Workspace catch all account

You can use your email address to subscribe to different services, it can be a subscription to a newsletter, and so on. Instead of putting your primary email ID everywhere, you should do this:

Create a Catch All Account
Now you can give anyone any email ID, you just have to end up at @yourdomain.com, that’s all.
Google will detect all email sent to any @domain email ID and send you your primary mailbox.

Recipient address mapping

If you’re not a technical person, don’t be frightened to observe this technical term “Recipient Address Map”. Google called it so, but we’ll make it easier to understand to save some money with it.
Once you get it right, you can really save some good money, so let’s go for it.
Google has a feature (which is much less known and will not be one of them after today ) called “Recipient Address Assignment” which is hidden in the Control Panel, which you can access as a suite administrator when you sign up for G Suite (formerly Google Apps).

Do you qualify to get Google Workspace for FREE ?

We’ve sometimes seen companies jump to buy Google Workspace, even if they can get it for free or at a very high discount.

In case you are an educational institute, you might qualify for “Google Workspace for Education”, which provides an unlimited number of users with a ZERO cost, here are the criteria provided by Google: – Eligibility criteria for Google education

and if you are a nonprofit organization with 501 3 C status, you can also qualify, however, it is free up to 3,000 users, and if you have more than 3k users, you can get a 66% discount.

Keep an eye – Review you Usage

If you only use Google Workspace as a single user, then that’s fine, but if you have some users and generally add/delete licenses, you should make a habit of reviewing the use of your Google Workspace license each month.

We would say a week ago your monthly billing date, this will help you avoid paying for licenses you don’t use. While you’re reviewing, ask yourself these questions:

Would you need a new user, an email ID and a password to log into a new mailbox OR do you just need a way to send and receive emails?
Can I improve a Google Group and set up “Send mail as”?
If the user has left and a new one is joining, you should change a user name from oldemployee@domain.com to newemployee@domain.com, as this will also retain old employee data (including Gmail emails, Google Drive documents, Google+ pages), etc.
Will it take a couple of months to replace the employee on the left? If so, it’s best to back up your data and delete the mailbox, and create one when a new employee joins.

Through these links, you can try a few days of Google Workspace FREE and if you like it you can also get a Google Workspace promo code of 10% discount during the first year:

Affiliate commission disclaimer: This site contains affiliate links to products. We may receive a commission for purchases made through these links.

Google Workspace and has many tools that allow us to manage our company, such as a company email, a complete package of products and document storage.

But the costs are quite high. Let’s say you have 5 people in your company who need email accounts. On the Google Workspace Basic plan, that’s $360 for the whole year. For a small business that needs to monitor every dollar, $360 is quite a bit of money.

What if you had 10 employees on the Google Workspace business plan?  That would be $1,440 a year.

Is there any way to skip these costs and get Google Workspace for free?

There are several ways to get Google Workspace for free:

1 – Get Google Workspace for FREE when setting up mail on a Gmail hosting

So yes, it is possible to get Google Workspace for free. But the official version is not free unless you are a non-profit or educational organization. You’ll have to set it up yourself or pay for it.

One of the lessons I’ve had to learn is that it’s possible to lose money trying to earn a few cents. It’s especially easy to lose sight of the big picture when it comes to getting a good deal on software.

Today, I’m more inclined to pay for software that completely solves a problem. A simple subscription that handles all of my company’s email, allows me to easily manage my company’s user accounts, gives me a complete set of office software, and the document storage space is very useful. Many problems disappear instantly when you buy . In these cases it is worth it.

My rule of thumb for buying an office is that it is worth it, as long as you have 2 or more employees who need company email accounts.

Google Workspace is not the only option, Microsoft Office 365 competes with Google Workspace directly with a very similar offer. Personally, I prefer Google Workspace. It also has much higher user satisfaction ratings than Office 365 generally.

Here’s how it works:

You sign up for a free Gmail account.
This also gives you access to standard Google Workspace products like Google Docs, Slides, and Sheets.
You’ll then direct your business email to your Gmail account so you can send and receive email from that address through Gmail.
Let’s go over it step by step.

First, sign up for a personal Gmail account here: https://www.google.com/gmail/about/#

It’s completely free.

Try to register your-company@gmail.com if you can. If it is already registered you have to modify it slightly, it’s ok. This will not be your public email address anyway. You will mainly use it to access your Google account.

You’ll then have access to Google Apps (Google Docs, Slides, and Sheets) along with 15GB of storage space.

Right there, you’ll have most of the Google Workspace for free.

The downside is that your email will be your-company@gmail.com. It works like a small business, but it doesn’t have the same professionalism as your-name@your-company.com

There’s a way around it.

Any domain registration will give you the option to create an email address or a domain on your own. Your domain name is the company you used to purchase the domain name for your company’s website, it could also be the web host you used to set up your company’s website.

The settings are always slightly different depending on the exact domain registration or web host. You are looking for the email features once you are logged in.

A quick word of warning: you may be charged more to set up an email address on your domain. If you’ve purchased your domain through a web host, it often comes with a basic email for free. If you don’t have web hosting and only have a domain registration, you’ll probably have to pay to set up email on your domain. You’ll still get by, it will be much cheaper than paying for Google Workspace.

In this example, the hosting plan is about $20 per year. After you purchase it, you’d set it up to direct all your email to your free Gmail account. A user on the Google Workspace Basic plan costs $72 per year, so you’d save $52 by using this option.

Prices vary slightly from one domain registration to another.

You’ll get everything you need for a single email account at $9.88 per year. That saves you $62 a year compared to going with Google Workspace. And the $13.88/year domain is pretty good too, allowing you to set up up to 10 emails.

To get a company email set up for free, you’ll need to use the email features that are included with your web hosting account. Most hosting plans include an e-mail option for accessing your e-mail. They also have all the necessary settings for connecting the hosting e-mail accounts to your Gmail account. This is how it would work:

Log in to your web hosting account.
Set up your e-mail address on your web server.
In your web host’s support documents, find the settings needed to connect your company’s email to Gmail.
Configure your email settings so you can receive and send emails from Gmail.
Start using Gmail for all your emails.
To learn more about sending your business email to your Gmail account, please refer to your domain registration or web hosting’s support documents. They’ll have step-by-step instructions on how to set it up. You can also contact support staff for additional assistance.

2 – Get Google Workspace FREE as a non-profit organization

If you are a non-profit organization, you can use Google Workspace for free.

The non-profit registration page is here:

https://www.google.com/nonprofits/offerings/apps-for-nonprofits.html

This is the full version of Google Workspace Basic.

The only limitation that could be a cause for concern is the limited storage of documents. In Google Workspace Basic, you are limited to 30 GB of storage per user. This is not a lot of storage and if you use Google Drive to store all your files, you’ll reach the limit very easily.

If you’re a non-profit organization, you should sign up for Google Workspace.

3 – Get Google Workspace for Education FREE

Google also has a special edition for schools called Google Workspace for Education.

There are two plans, a standard plan and a business plan.

The standard plan of Google Workspace for Education is completely free. It includes email accounts for your school, the full product package, unlimited document storage and video conferencing. It’s a great deal.

If you have a school you can order the free Google Workspace for Education plan.

Two things must be fulfilled: It must be non-profit and the center must be officially recognized by the country .

The business version of Google Workspace for Education is not free and includes additional management features along with video conferencing for a wider audience. If you’re a larger institution, it’s worth checking out.

So if you’re a nonprofit or a school, you’re lucky. You have access to a full version of the Google Workspace without having to pay a penny. It’s an amazing deal.

4 – Try Google Workspace FREE in Desamark

For the rest of us, we can try a few days of Google Workspace for FREE and in case you want to buy it we can get a Google Workspace promo code of 10% discount during the first year.

Here you have more information about Google Workspace price , how much they cost and what each plan includes.

Here you have the links :

Google Workspace FREE Trial June 2025

Google Workspace. Following these steps you will be able to create a Free Google Workspace trial account and Google Workspace free for 14 days. To access the discount coupons it is important that you access from the link corresponding to your country and zone. Some countries have a direct link:

Google Workspace 2020 – 10% discount coupon for Basic and Business plan

Here you have more information about Google Workspace pricing , how much it cost and what each plan includes.

The promo codes are valid for the whole year: January, February, March, April, May, June, July, August, September, October, November & December.

If you want to buy it after you try it, you can get a promotional discount code here :

Get Google Workspace promo code

Google Workspace Plans Comparison

Affiliate commission disclaimer: This site contains affiliate links to products. We may receive a commission for purchases made through these links.

Preguntas Frecuentes

¿Como conseguir Google Workspace GRATIS?

Para conseguir Google Workspace GRATIS solo tienes que seguir los pasos de este enlace: Enlace

¿Como conseguir un código promocional Google Workspace?

Para conseguir un código promocional Google Workspace puedes obtenerlo de este enlace: Enlace

¿Cuánto cuesta Google Workspace?

Los precios de Google Workspace son los siguientes: Enlace

Turn your business dream into reality with Google Workspace. Take advantage of this limited time special offer to celebrate Global Entrepreneurship Week. Includes business email, video meetings, secure online storage and more to do your best work from anywhere, on any device.

Promo of Google Workspace by Global Entrepreneurship Week:

Get Google Workspace promo code

It has been a year since the COVID-19 pandemic unfolded and we now look ahead to the serious work of rebooting our communities and our economies for a better, more sustainable and equitable post-pandemic world. Our national boundaries are as porous to new ideas as they are to a coronavirus, making it imperative for us all to seize the opportunity to: reboot and help those most severely impacted by the economic downturn, rethink together as one global ecosystem and to regenerate lost jobs while helping all economies to rise on an incoming tide of entrepreneurial potential.

Global Entrepreneurship Week empowers nascent entrepreneurs and those who face systemic barriers to starting and scaling their own company. Through GEW, we focus on four distinct theme areas to spotlight impactful voices and organizations — as well as inspiring activities — that are helping empower entrepreneurs everywhere.